Effective date: July 17, 2026
Achieving Accreditation LLC (“Achieving Accreditation,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit aaahcaccreditation.com, create an account, join our email list, use our client resources, or otherwise communicate with us.
1. Information We Collect
Depending on how you interact with our website, we may collect:
Information You Provide
– Your name, email address, telephone number, organization name, and other contact information.
– Information you provide when requesting information, scheduling a consultation, joining our email list, or communicating with us.
– Account information used to provide access to restricted client resources.
– Messages and questions submitted through the restricted AI-powered client interface.
– Records relating to our business relationship with you.
Payments are not processed through this website. Clients are invoiced separately.
Information Collected Automatically
When you visit our website, our website platform and service providers may automatically collect limited technical information, including:
– Internet Protocol address.
– Browser and device type.
– Pages visited and approximate access times.
– Login and session information.
– Cookies and similar technologies needed for website operation, security, and account access.
– Diagnostic, security, and error information.
2. How We Use Information
We may use information to:
– Operate, maintain, secure, and improve the website.
– Create and administer client accounts.
– Provide requested consulting services, training, and client resources.
– Respond to questions and consultation requests.
– Provide access to the AI-powered client interface.
– Send newsletters and business communications when requested or legally permitted.
– Protect against fraud, misuse, security threats, and unauthorized access.
– Maintain business and legal records.
– Comply with legal obligations and enforce our agreements.
3. AI-Powered Client Interface
Logged-in clients may have access to an AI-powered interface provided through Chatbase. Messages entered into that interface may be transmitted to and processed by Chatbase and its service providers to generate responses and operate the service.
Clients must not enter patient names, dates of birth, medical-record information, employee records, passwords, or other confidential or personally identifiable information into the AI interface. Clients should use fictional or appropriately de-identified examples only.
AI-generated content may contain errors and must be independently reviewed before use. The AI interface does not provide legal or medical advice.
For information about Chatbase’s privacy practices, visit https://www.chatbase.co/legal/privacy.
4. Health and Patient Information
Our public website is not intended to collect protected health information, patient records, or personal consumer health information. Website visitors and clients must not submit patient-identifying or sensitive health information through website forms, ordinary email, or the AI interface.
Achieving Accreditation provides business-to-business consulting services. The website and AI interface are not intended for patients seeking healthcare services or for individuals seeking advice about their own health.
If you believe sensitive health information has been submitted inadvertently, contact us promptly at [email protected] so that we can evaluate and appropriately address the information.
5. Email Communications
We use Mailchimp to manage our email list and distribute newsletters or other business communications. When you subscribe, your email address and related information may be processed by Mailchimp on our behalf.
You may unsubscribe at any time by selecting the unsubscribe link included in a marketing email. We may retain limited information necessary to honor your unsubscribe request.
6. Cookies
The website may use cookies that are necessary for functions such as:
– Account login and authentication.
– Website security.
– Remembering user preferences.
– Maintaining website sessions.
– Diagnosing website errors.
Your browser may allow you to block or delete cookies. Blocking essential cookies may prevent account login or other website features from working properly.
We do not currently use personal information for targeted advertising or sell personal information obtained through the website.
7. How We Disclose Information
We may disclose information to service providers that assist us with website hosting, security, account administration, email delivery, AI functionality, technical support, and other business operations.
These providers may include:
– Mailchimp, for email-list management and communications.
– Chatbase, for the restricted AI-powered client interface.
– Website hosting, security, backup, and technical-support providers.
We may also disclose information:
– When required by law, subpoena, court order, or lawful government request.
– To protect the rights, safety, security, or property of Achieving Accreditation, our clients, or others.
– In connection with a merger, sale, financing, restructuring, or transfer of all or part of the business.
– With your direction or consent.
We do not sell personal information.
8. Data Retention
We retain personal information only for as long as reasonably necessary to provide services, administer accounts, maintain business and legal records, resolve disputes, enforce agreements, meet security needs, and comply with applicable law.
Retention periods may vary according to the type of information and the reason it was collected. Information may remain temporarily in secure backups after deletion from active systems.
9. Data Security
We use reasonable administrative, technical, and organizational measures designed to protect personal information. However, no website, electronic transmission, or storage system can be guaranteed to be completely secure.
You are responsible for protecting your account credentials and notifying us if you believe your account has been accessed without authorization.
10. Your Privacy Choices
You may contact us to:
– Ask what personal information we maintain about you.
– Request correction of inaccurate information.
– Request deletion of personal information, subject to legal and contractual exceptions.
– Withdraw consent where processing is based on consent.
– Unsubscribe from marketing communications.
– Ask questions about our privacy practices.
Submit requests to [email protected]. We may need to verify your identity before completing a request.
We will not unlawfully discriminate against you for exercising an applicable privacy right.
11. California Privacy Disclosures
California residents may have rights under applicable California privacy laws. Depending on the law and whether it applies to Achieving Accreditation, these rights may include requesting information about the collection and disclosure of personal information, requesting correction or deletion, and opting out of certain sales or sharing.
Achieving Accreditation does not sell personal information or share personal information for cross-context behavioral advertising.
To submit a request, email [email protected].
12. Washington Consumer Health Data
The website and client AI interface are not designed or intended to collect consumer health data about an identifiable individual. Do not submit patient information, personal reproductive-health information, or other identifiable health information through the website or AI interface.
If you believe we have inadvertently received consumer health data about you, you may contact [email protected] to ask whether we maintain the information and, where applicable, request access, withdrawal of consent, or deletion.
13. Children’s Privacy
The website and client services are intended for business users who are at least 18 years old. They are not directed to children, and we do not knowingly collect personal information from children under 13.
If you believe a child has provided personal information through the website, contact us so that we can investigate and take appropriate action.
14. External Websites
The website may contain links to external websites or services. We are not responsible for the privacy, security, or content practices of websites or services we do not control. Review the privacy policies of external services before providing them with information.
15. Changes to This Policy
We may update this Privacy Policy periodically. The revised version will be posted on this page with a new effective date. Material changes may also be communicated through the website or another appropriate method.
16. Contact Us
For questions or privacy requests, contact:
Achieving Accreditation LLC
35603 NE Gable Ave.
La Center, WA 98629
Email: [email protected]
